Senior Admin Officer

Islamic Republic of Afghanistan

Independent Directorate of Local Governance


Internal Vacancy Announcement

 

Vacancy Number: IVA/HR/002

Post Title:  Senior Admin Officer

Organization: IDLG/DMM/CCNPP

Location (Duty Station) : Kabul, Afghanistan

Duration: 05 months (with possible extension)

No. of Post: 1

Sex: Male/ Female

Nationality: Afghan

Salary: As per NTA salary scale

Announcing Date: August 01, 2018

Closing Date: August 14, 2018

Submission Email:  humanresources.idlg.ccep@gmail.com

 

Background:

Afghanistan’s National Unity Government (NUG) has listed urban development as one of the key factors in its Reform Programme Realizing Self-Reliance: Reform and Renewed Partnership of 20 November 2014: Cities should become the drivers for economic development, and citizen-based governance needs to be strengthened to rebuild trust between citizens and the state.  The Deputy Ministry of Municipalities (DMM) of the Independent Directorate of Local Governance (IDLG) as the government agency tasked to oversee, manage and regulate the affairs of all municipalities of Afghanistan, with the exception of Kabul, is responding to this challenge with a concept note for a National Urban Solidarity Programme (NUSP) which combines legal and administrative reforms aimed at municipal revenue enhancement, improved service delivery and increased citizen participation in municipal affairs with a quick-impact component designed to support economic development at the community level in particular in poor urban neighbourhoods. The Urban Community Development Councils created in the course of this programme will enable the government to implement the envisioned Citizens’ Charter in urban communities and funded by the World Bank, Afghanistan Reconstruction Trust Fund (ARTF). The program’s purpose is to achieve urban poverty reduction and to establish the mechanisms for well managed and sustainable urbanization, through appropriate urban development and municipal governance actions to be developed through the program.

 

Description of the Post:

Senior Admin Officer in close coordination with and under direct supervision of the Admin Manager is responsible for the following duties and responsibilities.

 

  • Ensuring the provision of services for the employees and colleagues.
  • Ensuring the travel and accommodation of the colleagues traveling to and from the PMU and PIUs and coordinating their travelling activities.
  • Coordinating the activities conducted between the administration procurement and finance departments upon the request of unit head and responsible for the smooth running of the operation part of the project.
  • Coordinating with the provincial offices and responsible for reaching their logistical and operational needs.
  •  Taking care of the overall operational and logistical needs of the project.
  • In addition to the above mentioned responsibilities. The admin officer is responsible for presenting on the events providing the ground for conferencing and conducting events
  •  Coordinating the various procedural and governmental requirements pertaining to working of the expats in various governmental and non-governmental institutions including but not limited to their work permit and visa processing issues.
  • Responsible for reporting to the direct line manager detailed account of the duties that he has conducted on a weekly basis
  • Responsible for serving as a liaison between the departments and serving as communication bridge for solving their operational needs
  • Responsible for developing responses, reports and ad-hoc short reports both upon request of the supervisor and to the relevant departments and be able to make  and develop plans on yearly basis for the operational side of the program
  • Responsible for overseeing, monitoring and supervising the support staff and the rest of related department’s employees
  •  Any other task assigned by the supervisor.
  •  

Education, Experience and Required Skills

  • Bachelor’s degree in Business Administration, Management, Economics; Bachelor Degrees in other fields will also be considered if the candidate has strong experience in Administration.  

 

  • Language requirements: Fluency in English, Dari and/or Pashtu
  • Computer programs (Windows and Office package)
  • Proven qualities in team work and ability to work harmoniously with government partners, community and civil society.
 

 

Submission Guideline:

Please submit your application (Cover Letter and CV) to the HR Unit in Hard or send your application through  this email: humanresources.idlg.ccep@gmail.com